Legal Consultancy Department

Application

The researcher must submit the application through the Ethics Committee Coordination menu in UBYS, at least one week before the scheduled start date of the project/research, in accordance with the instructions provided in the video available at the following link: https://www.youtube.com/watch?v=PMwevlmO_XI. All documents must be duly signed and uploaded to the system as a single PDF file containing all required documents combined. The application must be submitted directly to the Ethics Committee Coordination unit, without applying to the faculty or department. The application guide is attached.

II. Applications submitted after the completion of the research will not be considered for evaluation.

III. When using scales and questionnaires developed by other researchers, the following requirements must be observed. Otherwise, the applications will not be considered for evaluation.

1. If the researcher has included the scale or questionnaire they developed in their publications (either in the main text or as an appendix), thereby making it publicly available, citing the relevant source will be sufficient.

2. If the researcher has not included the scale or questionnaire they developed in their publications, written permission must be obtained from the owner of the scale or questionnaire.

3. If the scale or questionnaire developed by the researcher has been used by third parties and included in their publications, citing the relevant source will be sufficient.

4. If the scale or questionnaire developed by the researcher has been used by third parties but has not been reproduced in their publications, written permission must be obtained from the researcher who developed the scale or questionnaire. If the researcher who developed the scale or questionnaire cannot be reached, the following requirements must be met:

   a. The relevant source must be cited.

   b. A statement must be included in a footnote explaining that the researcher could not be reached to obtain permission.

   c. All email correspondence must be retained in case of a potential complaint.

IV. The principal investigator must submit the following documents as part of the application (ALL DOCUMENTS MUST BE COMBINED INTO A SINGLE PDF FILE):

1. Documentation containing all information regarding the research specified in the application.

2. The following documents available in the Forms section:

   • Application Letter

   • Application Form

   • Informed Voluntary Participation Form

   • Parental Consent Form (if applicable)

   • Undertaking Form

   • Measurement Instruments Booklet

   • Application Checklist

3. The questionnaires, interview forms, recording materials, focus group questions, and other relevant materials to be used in surveys, interviews, recordings, focus group studies, and similar activities.

4. All legally required permits and authorization documents for any surveys, interviews, recordings, focus group studies, and similar activities to be conducted.

5. Information and/or consent forms concerning the use of personal data, where applicable.

• Etik Kurul Modülü Başvuru Kılavuzu